PA/Office Administrator

We are a thriving groundwork/ Civil, drainage and maintenance company based in Cove, Hampshire.

We are looking for an experienced PA to provide administrative support to our Company Director and Estimator.

As a personal assistant you will need to provide administrative support to the Company Director by dealing with a range of administrative tasks. The role requires contact with senior management and customers and you will therefore have excellent communication skills, both written and oral. This role will include but not limited too:

PA/Office Administrator Key Responsibilities:

General office administration including answering the phone, meeting, and greeting customers and clients, dealing with suppliers, and dealing with incoming and outgoing post
Checking and dealing with emails and inboxes
Answering the telephone, taking messages, and transferring calls
Appointment making, travel arrangements, meeting coordination and diary management
Logging new enquiries and dealing with Joblogic
Preparing documentation for meetings/new contracts
Keeping minutes of meetings
Good research skills and the ability to report findings
Take a pro active role in improving business systems and operating procedures
Joint responsibility for maintaining effective organisation throughout the office and general levels of tidiness.

PA/Office Administrator Skills and Experience to Include:

PA experience essential
Excellent working knowledge of the MS Office Package (Word, Excel and Outlook) and Joblogic
Hard working and flexible with the ability to work under pressure and meet tight deadlines
Highly organised with excellent time management skills
A self-starter with the ability to work on own initiative, to prioritise effectively with keen attention to detail
Ability to build and maintain excellent rapport face to face and over the phone
Motivated, enthusiastic, and professional in and approach and demeanour

To be successful in this role you will ideally:

Minimum of 5 years
Be trustworthy, honest and have integrity
Have excellent organizational and communication skills
Demonstrate commitment to exceeding expectations and goals
Have excellent attention to detail
Be conscientious, approachable, and enthusiastic

Job Types: Full-time, Permanent
Salary: £24,000 - £34,000 /year

Please note this is an office based role.